Dayton Raiders Swim Club
MEET ENTRY PROCEDURE
To enter a meet, follow the instructions below. To further assist you in your planning, you may want to visit these other sections:
STEP 1
The Entry Chair has setup a new online meet entry
system to streamline the meet entry process. It is easy to use with all the
information you need to enter your swimmer in a meet available to you on one
page and it is available 24/7. This
is the method to enter meets. A user name and a password is
required to access this page and your group coach will be able to provide that
for you. You will have access to the
following information at this site.
STEP 2 (This Method will only be used if
the ONLINE ENTRY PORTAL is down)
As a back-up to
the online entry system, the Entry Chair will post on the bulletin board
(Boys & Girls Club ONLY) entry sheets listing every swimmer on the team, one
week prior to the entry deadline. Listed alongside each name will be all of the
available events for each swimmer. This report is also available online. The
entry sheets will also display the swimmer's current best times in each event.
The deadline to enter the meet will be clearly marked on the entry sheets.
Note: If you are new on the team, it is possible your
name is not in the team database yet, therefore not showing up on the entry
sheets. If this is the case, simply hand-write your name and events at the
bottom of the forms and your entries will be submitted.
Parents and swimmers circle the events they wish to swim before the posted deadline. Do not sign up for more than the maximum allowable events per day.
STEP 3
The Entry Chair will collect the entries (both online and from the B&G bulletin
board) on or shortly after the deadline and hand-enter each swimmer's events
into the team software.
STEP 4
The Entry Chair will within three (3) days of the entry deadline post an "Entry
Report" on the meet entry website. If you notice an error in your entries, you
must contact the Entry Chair immediately. You will have two days to submit any
errors.
i.e. Meet entry deadline 09/19/06, Entry report on the web 09/22/06, Review deadline 09/24/06, Entries submitted to host club 09/25/06.
STEP 5
The day after the review deadline, the Entry Chair will mail the team entries to
the host club, many times in the form of an electronic file (via e-mail). Once
the entries are submitted to the host club, it may
not be possible
to change your entries.
STEP 6
If the host club is on the ball, they will post a "Psych Sheet" of the meet a
few days prior to the meet. A psych sheet lists all of the swimmers from all of
the teams entered in the meet. Seeing your entries on the "official" report by
the host club will calm your nerves during those times you ask yourself, "Did I
remember to sign my son or daughter up for that meet?"
STEP 7
Make any hotel reservations (for away meets) via the instructions on the meet
information page on our website, and make note of the warm-up times at the
meet. Swimmers should arrive at least 15 minutes prior to warm-ups beginning or
you risk losing valuable warm-up time before the meet begins. Don't forget your
team suit and team cap!
BOTTOM LINE
We have a great system in place for you to enter meets, verify your entries, and
prepare for an upcoming meet. Please be patient, however, as we are
continuously updating our procedures for entering meets. Please be aware that
if you don't check your e-mail regularly, visit our website regularly, or check
the bulletin board regularly, you may miss important information. PLEASE - stay
in the loop!
Manoj Abeysinghe
Raider Entry Chair
E-mail
937 332 - 8685